Senior Administrative Assistant
Senior Administrative Assistant
Notre Dame, IN, United States
Full-time
President of the University
NIC3
Company Description
The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!
Job Description
The Office of Mission Engagement and Church Affairs (OMECA) advances the University of Notre Dame's Catholic and Holy Cross mission and strengthens the University's service to the Church. Through its leadership and programming, including the Tantur Ecumenical Institute, the Notre Dame Newman Centre for Faith and Reason, the House of Brigid, and multiple leadership and formation seminars, OMECA cultivates mission engagement across the University and beyond.
The Senior Administrative Assistant is a key operational member of the Office and provides comprehensive administrative support to the Vice President and OMECA leadership.
Position Summary
This position is responsible for executive-level administrative coordination, operational support, and office management. The role requires strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a mission-driven environment.
Essential Responsibilities
- Provide direct administrative support to the Vice President, including complex calendar management, meeting coordination, preparation of materials, and correspondence drafting.
- Monitor and manage email communications and daily scheduling priorities.
- Coordinate domestic and international travel arrangements.
- Process financial transactions, expense reports, and purchasing activities in accordance with University policies.
- Plan and execute events, ensuring effective logistics and hospitality for senior Church leaders, University leadership, benefactors, and guests.
- Maintain accurate physical and electronic records, including database management.
- Oversee the management and upkeep of the office of the late Rev. Theodore M. Hesburgh, C.S.C.
- Support internal office processes, including allocation procedures related to football tickets.
- Provide administrative support to the Executive Director and other OMECA staff as needed.
Core Competencies
- Discretion and ability to handle confidential information.
- Strong written and verbal communication skills.
- Professionalism and executive presence.
- Hospitality and relationship-building skills.
- Ability to manage competing priorities with composure.
- Collaborative and service-oriented mindset.
The ideal candidate will demonstrate both operational excellence and a commitment to Notre Dame's Catholic and Holy Cross mission. This role requires a professional who values precision, integrity, and hospitality while supporting leadership and advancing the University's mission of service to the Church and the world.
Qualifications
- Bachelor's degree required
- Demonstrated experience providing senior-level administrative support.
- Proficiency in calendar management, professional correspondence, and meeting coordination.
- Experience processing financial transactions and expense reports.
- Strong organizational skills with attention to detail and accuracy.
- Ability to interpret and apply policies and procedures.
- Proficiency in standard office software and database systems.
- Familiarity with Notre Dame systems and procedures is preferred.
Additional Information
Hourly rate: Commensurate with experience
Applications will be accepted through March 15, 2026
RESUME & COVER LETTER ARE REQUIRED to be considered for this position. Please add in the attachments section of your application.
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.
To apply, visit https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990011901446-senior-administrative-assistant
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